DELEGATION OF FINANCIAL POWERS TO THE MANAGING DIRECTOR AND OTHER OFFICERS OF THE CORPORATION
Proposed/Enhanced delegation of financial powers to the Managing Director and other Officers of the Corporation.
| S.N | Particulars | Authority to whom delegated | Existing Extent of Powers | Proposed Delegation of Financial Powers | |
|---|---|---|---|---|---|
| Extent of Powers delegated by B.O.D. in its 137th meeting vide Resolution No. 137.19 held on 13.02.2014 | Authority to whom delegated | Proposed extent of Powers | |||
| 1 | 2 | 3 | 4 | 5 | 6 |
| 1 | i) Purchase of commodities, which has been approved by the Board. ii) Purchase of commodities on consignment Basis iii) Refund of EMD iv) Refund of Security and Performance Guarantee etc. | 1. MD 2. ED/GM 3.Divisional Manager 4. MD 5. Area Manager MD MD | 1. Full Powers 2. Payment of the cost of TPDS Wheat , Rice, Wheat Atta Petroleum Products, PDS/Govt. Cement. Payment of Medicine bills against advance fund. 3. Payment of cost of TPDS Wheat, Rice, Wheat Atta, Free Sale Sugar, Petroleum products, Medicines for medicines shops, Foodgrains and other items for institutional supply against confirmed demand for which source has not been approved . In case of AM Nahan, payment of cost of cement from CCI Rajban. 4. Full Powers. 5. Payment of consignment goods sold for which source and rates approved by H.Q. Full Powers Full Powers | ED ED | Full Powers Full Powers |
| 2 | Expenditure on Land & Building | 1. MD | 1 Full Powers Subject to the Board Approval | ||
| 3 | Expenditure on Furniture & Fixture, Office equipments godown and store equipments. | 1. MD 2. ED 3. Divisional Manager | 1. Full Powers 2.Upto Rs.25000/-at a time Subject to maximum Rs. 2.5 lac p.a. 3. Upto Rs.10000/-at any time subject to maximum Rs.1,00,000/- p.a..} Subject to norms and completion of Codal formalities and availability of the Budget. | ED | |
| 4 | 1. Payment of salaries, allowances, travel expense, wages, PF contribution and reimbursement of Medical expenses and sumptuary allowances to Chairman/ Directors 2. Retirement benefits to staff e.g. Gratuity/Leave Encasement etc. | 1. MD 2. ED/GM 3. M.F 4. Divisional Manager 5 Area Manager 6. APO Barmana -- | 1. Full Powers 2. TA/DA & Medical reimbursement bills of DMs. 3. Salary PF & allowances of Officers & Staff, TA/DA and medical reimbursement bills in respect of Hqrs. only. 4. Full powers for self and his staff and AMs except his own TA/DA and medical reimbursement bills. 5. Full Power for self and staff except his own TA/DA and medical reimbursement bills. 6. Full Power for self and staff except his own TA/DA and medical reimbursement bills. --- | 3.FA | Salary PF & allowances of Officers & Staff, TA/DA and medical reimbursement bills in respect of Hqrs. only |
| 3. Rent, Rates & Taxes | 1. MD 2. ED/GM 3. Divisional / Area Manager | 1. Full Powers 2 Full Powers for rate & taxes. For payment of rent full powers at the approved rates in respect of Head Office only. 3. Full Powers for rate & taxes. For payment of rent full powers as per approved of Head Office. | |||
| 4. Retainer fee, counsel fee and related expenses. | MD | Full Powers | ED | Upto Rs. 5000/- | |
| 5. Electricity & Water Charges | 1MD 2 ED/GM 3. Divisional Manager 4Area Manager 5APO Barmana | 1 Full Powers 2.Full Powers 3.Full Powers 4Full Powers 5Full Powers | |||
| 6. Hot and Cold weather charges | -- | -- | -- | -- | |
| 7. Fees and subscription Liveries to Class-IV & Drivers, payment of Gratuity, Gratuity Insurance Premium, Employees deposit linked insurance plan/Group Insurance | 1. MD 2. Divisional Manager/ Area Manager | 1. Full powers 2. Full powers for liveries as per norms. | |||
| 5 | Payment of Honorarium and special allowance etc. | MD | Full Powers as per rules | ||
| 6 | Grant of interest bearing loans and advances to staff. | 1. MD 2. Divisional Manager/Area Manager | 1. Full Powers 2. Full Powers | ED | Full Powers |
| 7 | Grant of advance to staff like TA/TTA & salary advance | 1. MD 2. MF 3. Divisional Manager/Area Manager | 1. Full Powers 2. Full Powers 3.Full Powers | 1. ED 2. FA | Full Powers Full Powers |
| 8(i) | Expenditure on Octroi, Cartage, Demurrage, Warf age Bank charges, interest and other incidental charges, packing and forwarding charges etc. | 1. MD 2. Divisional Manager/Area Manager | 1. Full Powers 2. Uto Rs. 3000/- at one time in respect of expenses of contingent nature. | 1. ED | Full Powers |
| 8(ii) | Repair and maintenance of vehicles and retreading of Tyres etc. | 1.MD 2.ED 3.GM 4.Divisional /Area Manager | 1. Full powers 2. Repair of heavy commercial vehicle upto Rs. 50,000/- at a time per commercial vehicle and subject to maximum Rs. 1,00,000/- per commercial vehicle p.a. Minor repairs of light per vehicle upto Rs.10000/- at a time subject to maximum of Rs. 500000/- per annum and subject to completion of Codal formalities and availability of the Budget. 4. Minor repairs of light per vehicle upto Rs.10000/- at a time subject to maximum of Rs. 500000/- per annum and subject to completion of Codal formalities and availability of the Budget. 2. (i) Minor repairs of light per vehicle upto Rs.5000/- at a time subject to maximum of Rs. 25,000/- per annum and subject to completion of Codal formalities and availability of the Budget. ii) Minor repairs of commercial per vehicle upto Rs.10000/- at a time subject to maximum of Rs. 40000/- per annum per vehicle. | 1. ED | Repair of Staff vehicle upto Rs. 20,0000/- at a time per vehicle and subject to maximum Rs. 100,000/- per vehicle per annum. and subject to completion of Codal formalities and availability of the Budget. |
| 8(iii) | Repair and maintenance of Building, Godowns, Shops, plants and equipments & other repairs | 1.MD 2.ED 3.DM 4.AM | 1.Full Powers 2.Upto Rs. 50,000/-at a time and maximum Rs. 2.00 lac per annum. 3.Upto Rs.10,000/-at any time subject to maximum Rs.1.00 lac p.a. and. Subject to completion of Codal formalities and availability of the Budget. 4. Upto Rs.5,000/-at any time subject to maximum Rs50,000/- p.a. and. subject to completion of Codal formalities and availability of the Budget. . | ||
| 8(iv) | Fuel & Lubricants for vehicles | 1. MD 2. ED/GM 3. Divisional Manager/Area Manager | 1.Full powers 2.Full powers 3.Full powers | ||
| 8(v) | Insurance | 1. MD | 1. Full Powers | ||
| 8(vi) | Insurance of vehicles | 1. MD 2. ED 3. Divisional Manager/Area Manager | 1.Full powers 2.Full powers 3. Full Powers | ||
| 8(vii) | Freight, loading and unloading | 1. MD 2. ED/ GM 3. Divisional Manager/Area Manager/APO Barmana | 1. Full powers 2. Full powers subject to the condition that rates are approved by the Competent Authority. 3. Full powers subject to the condition that rates are approved by the Competent Authority. | ||
| 9(i) | Expenditure on hiring of conveyance | 1. MD | 1. Full powers | ||
| 9(ii) | News papers, books and periodicals etc. | 1.MD 2.ED/GM/MF 3.Divisional Manager 4.Area Manager | 1.Full powers 2Upto Rs.2000/- p.m .} Subject to norms in 3Upto Rs.500/- p.m. {case of newspapers }& periodicals 4Upto Rs500/- p.m } | ||
| 9(iii) | Postage, telegrams and telephones | 1.MD 2.ED/GM/ Divisional Manager/ Area Manager/.APO Barmana | 1. Full powers 2. Full Powers subject to norms | ||
| 9(iv) | Printing and stationery | 1.MD 2.ED 3. GM 4. Divisional Manager 5.Area Manager 6.APO Baramana | 1. Full powers 2.Upto Rs.,100,0000/- p.m. 3.Upto Rs.10000/- p.m. 4..Upto Rs.15000/- p.m. at a time subject to Rs. 25000/- per annum subject to completion of Codal formalities and availability of the Budget.. 5.Upto Rs. 3000/- at a time subject to Rs. 1,00,000/- per annum subject to completion of Codal formalities and availability of the Budget. 6. Upto Rs.1000/- at a time subject to Rs. 3000/- per month. | FA/GM | |
| 9(v) | Publicity and advertisement | 1. MD | 1. Full powers | ED | Upto Rs. 5000/- at a time subject to Rs. 50,000/- p.a. |
| 9(vi) | To engage lawyers, consultants, experts, internal auditors, tax auditors, and fix their legal and professional charges, TA/DA, sanction expenditure to file/defend civil/ criminal and other suits and payment of TA/DA to statutory auditors etc. | 1. MD | 1. Full Powers | ||
| 10(i) | Staff welfare | 1.MD 2.ED 3.GM 4.MF/Divisional Manager 5.Area Manager 6. APO Baramana | 1. Full powers 2. Upto Rs. 10000/- p.m 3. Rs. 3000/- p.m. 4. Rs. 2000/- p.m. Subject to norms 5.Rs.5000/-p.m for Area Office Nahan,Chamba,Hamirpur & Solan & Rs. 7,000/- per month Mandi, D/Shala & Shimla each . 6..Rs. 800/-p.m } Subject to norms | 1.FA/GM 2. Area Manager 3. APO Barmana | 1. Rs.5000/-p.m 2. Rs. 7000/- p.m. for Area Office Nahan, Chamba, Hamirpur & Solan each & Rs.10,000/- per month Mandi, D/shala & Shimla Rs. 1000/-p.m.} |
| 10(ii) | Meeting and conferences | 1.MD 2.ED/GM 3. Divisional Manager/ Area Manager | 1.Full powers 2. Rs. 5000/-per month } 3. Rs 1500/- per month. } Subject to norms | ED FA/GM Divisional/Area Manager | Upto Rs.10000/- p.m. Upto Rs. 5000/-p.m. Upto Rs. 3000/- p.m. |
| 10(iii) | Hospitality & Business Promotion 1. Gift and presentation 2. Hospitality and Public relation | 1.(a)MD (b) MD b(i) ED/GM b(ii) .Divisional Manager/ Area Manager | 1.(a) Full powers (b)Full powers 2.Rs.2,000/- per month. 3.Rs.1500/- per month. | 1..ED 2.FA/GM 3.Divisional/ Area Manager | |
| 11 | Interest and guarantee fee payment. | MD | Full Powers | ||
| 12 | Expenditure on participation in exhibitions and fairs etc. | MD | Full Powers | ED | Upto rs. 10,000/- |
| 13 | Controlling officer | MD | The M.D. will be controlling officer for himself, Directors and Functional Managers and staff. | ||
| 14 | To write-off petty balances | MD | Rs.5000/- at a time | MD | Rs.20000/- at a time. |
| 15(i) | To sanction miscellaneous contingent payments | 1 MD 2.ED 3.GM 4. Divisional Manager/Area Manager | 1. Full powers 2. Upto Rs.5000/- p.m. 3. Upto Rs. 2500/- p.m 4. Upto Rs. 2000/- p.m | ED Divisional Manager/Area Manager | Upto Rs. 10000/- p.m. Upto Rs. 3000/- p.m. |
| 15(ii) | To sanction miscellaneous payments of non-recurring nature not provided for above | 1.MD 2.ED 3.Divisional Manager/Area Manager | 1.Full powers 2.Upto Rs.5000/- p.m. 3. Upto Rs. 1000/- p.m. | ||
| 16 | To declare stock in trade damaged or slow moving, surplus, un-serviceable or unfit for human consumption and the disposal thereof by reduction in price | 1. MD 2. Divisional Manager 3. Area Manager | 1. Full Powers based on the recommendation of committee specially constituted for the purpose by the MD. 2. Upto Rs.5000/- per godown per annum subject to reduction in price not exceeding 30% for goods declared damaged and unfit for human consumption and 10% for the slow moving goods based on the recommendations of a Committee comprising of DM,AM & AO/ Sr. Accountant, where A.O. is not posted.. 3. Upto Rs.1000/- per godown per annum subject to reduction in price not exceeding 30% for goods declared damaged and unfit for human consumption and 10% for the slow moving goods based on the recommendations of a Committee comprising of AM,AAM, AO/ Sr. Accountant, where A.O. is not posted. | Divisional Manager Area Manager | |
| 17 | To declare article of store as damaged or un-serviceable and to sanction their disposal by way of public auction or by inviting tenders. | 1. MD 2. Divisional Manager | 1. Full powers on the recommendations of a Committee constituted for the purpose by the MD 2. UptoRs.20,000/p.a. based on the recommendations of a committee comprising of DM,AM and AO/ Sr. Accountant, where A.O. is not posted . | ||
| 18 | To sanction write-off of recoverable value of stores or stocks or public money lost by cause other than misappropriation/ embezzlement. | MD | 1. Full powers on recommendation of the committee specially constituted for the purpose by the Managing Director. | ||
| 19 | To write off value of godown shortages | MD | Full powers subject to the condition that the shortages have been determined normal by the shortage committee constituted for the purpose. | ||
| 20 | Deposit of funds in short term fixed deposits with scheduled/ non-scheduled banks | MD ED | Full powers Full Powers | FA | Full Power |
| 21 | 1. Payment of Bonus 2. Ex-gratia(in lieu of bonus) | 1)MD 2)MD | 1. Full Powers 2. Subject to approval from Board and State. Govt. | ||
| 22 | Any other item not specified above 1. Non-recurring 2. Recurring | 1. MD 2. MD | 1. Full powers 2. Full Powers including the outsourcing of the services. | ||
Note:- (i) E.D. means Executive Director. (ii) GM includes GM(A) and Financial Advisor (iii) DM/AM means DM/AM posted in field offices. (iv) These powers will be subject to the actuas.